§ 5-47. Collection and disbursement of funds for cost recovery.

(a)

The city fire department and/or the city finance department shall serve as the city's agent for collecting invoices and billing the responsible party for costs. Agencies of the city or other organizations responding to a hazardous material incident at the request of the city will be eligible to submit bills.

(b)

Invoices that identify eligible costs under this article shall be submitted to the assistant fire chief or designee within ten (10) working days after the costs were incurred or identified. Submitted invoices should include sufficient documentation for cost reimbursement (i.e., copies of time sheets for specific personnel, copies of bills for materials, equipment, and supplies procured or used, etc.). Accepting invoices from agencies outside the city shall not incur liability to the city to pay costs from such agencies unless payment has been received by the city from the party or parties.

(c)

The city finance director or designee shall submit one or a series of consolidated invoice(s) to the party or parties identifying agencies or agents and their specific costs for reimbursement. The responsible party shall issue a certified check to the city within sixty (60) days of receiving any invoice. All funds received under the authority of this article shall be disbursed according to the claims submitted. Where the reimbursement is less than the requested amount, each agency shall receive a pro rata share of such reimbursement as the agencies reimbursable costs bear to the total reimbursable cost. The city shall not be liable to the agency for any deficiency.

(Ord. No. 2019-16 , § 3, 4-8-19)